Can Invoicing Continue Through a POS System?
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Accounting Bogotá
Can invoicing continue through a POS system?
POS receipts, that is, those generated through a cash register or computer program, may no longer be issued when the purchase exceeds 5 UVT ($212,060 for 2023). This is provided in paragraph 2 of Article 13 of Law 2155 of September 14, 2021, which modifies Article 616-1 of the Tax Code. This means that for sales above that amount, an electronic invoice must necessarily be prepared, especially when the buyer needs to support the purchase as a cost or expense, since amounts invoiced on a POS receipt are not deductible.
Key information
This became effective as of February 1, 2023, according to the schedule established in Resolution 001092 of July 1, 2022.
Therefore, if you are required to issue invoices and had been doing so through a POS system, the most advisable course is to implement Electronic Invoicing if you have not already done so, because buyers will likely request an invoice. It should be noted that once the POS receipt is generated, it is not possible to request that it be replaced with an electronic invoice, and that cost or expense cannot be deducted. This is established in Unified Electronic Invoice Concept 100202208-106-RAD-911 of August 19, 2022, section 3.3.2.1.
Likewise, if you are an income tax taxpayer or are responsible for VAT and need the cost or expense of goods or services acquired to be deductible in the income tax return, or if you want to deduct the VAT paid in the VAT return, those items must be supported by an electronic invoice and not by a POS receipt, regardless of the amount. For example, POS receipts for gasoline purchases are not deductible. Consequently, it is best to request an electronic invoice for all payments made.
If you are thinking about creating your own company, with the DIAN’s free solution you can begin as an electronic invoicer, comply with the rules and avoid possible penalties.
Contact us so that, through professional advice, you can carry out a successful process as an electronic invoicer.
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